Plan backward from show day.
Answer a few questions about your event. Get the ImagineX master timeline as a spreadsheet, dated to your show, sized to the time you have, and assigned to your team.
weeks to show day
Every bar is a week before the event, and its height is how many template tasks come due that week. With 22 weeks to go, the orange ones are already late. The builder can compress them into the time you have, or flag them for you to triage.
- tasks in the master timeline
- 230
- departments, from Production to Sponsors
- 8
- weeks of lead time on the earliest task
- 60
- key milestones on the overview
- 45
Five questions, one spreadsheet
The builder walks you through it on your phone or laptop. Most events take a few minutes.
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Short on time? It does the math.
The template assumes a full year of planning. When you have less, the builder shows how many tasks are already late and lets you choose how to handle it.
Compress the schedule
The last weeks before the show keep their usual dates. Earlier tasks are squeezed into the time you have, so nothing starts before today. Every moved task notes its original lead time.
Keep standard dates
Dates stay exactly as the template sets them, and anything already past due is highlighted in orange so your team can triage it.
A workbook your team already knows how to use
Same columns as the ImagineX master timeline. Change the event date once and every task date moves with it.
| Department | Task | Weeks out | Due date | Status | Assigned to |
|---|---|---|---|---|---|
| {{r.dept}} | {{r.task}} | {{r.weeks}} | {{r.due}} | {{r.status}} | {{r.owner}} |
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Built on the ImagineX master timeline
The template comes from the API World 2026 master timeline, combined with the ImagineX timeline template and the DevNetwork exhibitor deadlines. Turn off the parts you aren't running, like the hackathon or the online track, and their tasks drop out.
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