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Budget Builder

Know what your event costs before we ever meet.

Answer five questions about your event and get a line-by-line budget spreadsheet in about two minutes. It's the same one our planners work from, priced for your guest count, your dates and the level of finish you want.

Build your event budget See how it works

Free, no sign-up. You keep the spreadsheet.

Example estimate
Leadership conference
2 days, 250 guests, polished
Venue & facilities$40,135
Catering & beverage$53,590
AV & production$51,060
Entertainment & speakers$26,650
Staffing$15,664
7 more categories$60,733
Fee, contingency & tax$58,255
Total $306,086
$1,224 per guest

From a rough idea to a real number

Most event budgets start as a guess. Ours starts with the rates we actually pay suppliers, scaled to your event.

1

Tell us about your event

Event type, dates, guest numbers, what you need taken care of and how polished it should feel. Five short screens.

2

Watch the estimate build

Every answer updates a running total by category, and shows how it sits against the budget you have in mind.

3

Download your spreadsheet

A working Excel file with every line item, payment date and formula in place. Change a guest count and everything recalculates.

What's in the spreadsheet

Not a PDF quote you can't touch. It opens in Excel, Numbers or Google Sheets, and it's built to be edited.

Budget
Every line item with quantity, unit cost, markup and payment date. Add actual costs as invoices arrive and overspends turn red.
Summary
Your all-in total, cost per guest, how much budget is left, and charts by category.
Cash flow
Month by month, when deposits are due and when suppliers get paid.
Setup
Your answers in one place. Change the dates or headcount and the whole budget follows.

What we plan

Conferences

Plenaries, breakouts, registration and livestream.

Galas & awards

Dinner service, staging and a night people talk about.

Product launches

The reveal, the press and the guest list.

Corporate retreats

Workshops, stays and time away as a team.

Weddings

Ceremony, reception and everything between.

Start with a number you can plan around

Two minutes now saves a round of back-and-forth later. Bring the spreadsheet to your first call and we'll refine it with real quotes.

Build your event budget