← EventServices.AI

Plan every shift before the doors open.

Answer a few questions about your event's days, roles, and shift times. The Staff Data Builder gives you a Staff Data workbook, with every tab of the ImagineX template, ready for your team to fill in.

Open the Staff Data BuilderSee how it works

Your answers save in your browser, so you can stop and come back.

Example only. Each bar is one day, midnight to midnight.Amber: over 10 hours, flagged for approval.

How it works

  1. 1

    Set up the event

    Name the event, its Lead and Production Director, and up to six dates, from load-in to strike.

  2. 2

    Add roles and shifts

    List each role, how many people it needs, and start and end times for every day. Long shifts and short rest are flagged as you type.

  3. 3

    Download the workbook

    Check the shift board, then save your Staff Data workbook and open it in Google Sheets.

What you get

  • One row per position, numbered when a role has several people.
  • Hours calculated from start and end times, with meal periods counted and overnight shifts handled.
  • Notes on each row for shifts over 10 hours and rest under 10 hours, following the ImagineX Staffing Standard.
  • Meals, attire, lodging, and travel filled in for every role.
  • Every tab of your template, with its formulas, dropdowns, and formatting intact.

What your team adds

  • Names, once each person confirms availability and the Event / Account Lead approves them.
  • Contact details, rates, and dietary needs.
  • Offers, contracts, logistics, hotel, and flights, using the other tabs as you do today.

Staffing your next event?

Start with the days and roles. Everything else can wait.

Open the Staff Data Builder